By industry · 4 min read
Time clock for fleets and transfer services: working-time record without devices
Short answer
A vehicle fleet can meet the electronic working-time record requirement from each person's phone, with location confirmed only at the moment of recording. The law requires recording each person's start and end time; it does not require a wall-mounted time clock.
How work happens at a vehicle fleet
A vehicle fleet has drivers, dispatchers and mechanics, with shifts per vehicle, sometimes day and night. That creates three challenges for measuring working time:
- Vehicles run two shifts.
- Drivers start where the vehicle was left.
- Waiting time has to be told apart from rest.
What the law requires of fleets and transport services
Since the 2026 reform, the Federal Labor Law requires recording electronically the start and end time of each worker's workday (article 132, section XXXIV). Failing to do so is fined 250 to 5,000 UMA. The STPS will define who it applies to and what exceptions there will be. The details are in the reform guide.
Night shifts. A night shift lasts 7 hours at most, one less than a day shift. It helps if the record separates night hours from day hours.
Work outside the premises. The time a person is at the company's disposal is working time, even if they are not at your facilities.
How to record working time at a vehicle fleet
- Register your team and their shifts.
- Each person clocks in from their phone where their shift begins.
- The location is captured only when clocking in; there is no tracking during the day.
- You see in one place who has already started, who is missing and where they clocked in.
Example. The driver records with location where they pick up the vehicle. They do not need to go through the base.
Types of shift
| Shift | Schedule | Daily maximum |
|---|---|---|
| Day | Between 6:00 am and 8:00 pm | 8 hours |
| Night | Between 8:00 pm and 6:00 am | 7 hours |
| Mixed | Both day and night, with less than 3 and a half night hours | 7 and a half hours |
Articles 60 and 61 of the LFT.
Common mistakes at a vehicle fleet
- Keeping attendance from memory or in a notebook.
- Recording the clock-in and forgetting the clock-out.
- Not separating night hours, which have a lower daily maximum.
- Asking staff who work offsite to stop by the office just to clock in.
What to check every day and every week
Every day.
- Who did not record their clock-in or clock-out.
- Shifts that went over their daily maximum.
- Records made in unexpected places.
- Departures later than planned.
Every week.
- Each person's overtime against the weekly cap.
- Days when someone came close to 12 hours.
- Rest days that were actually taken.
How much an overtime hour costs: example in pesos
Suppose a daily wage of $480 on a day shift. The ordinary hourly rate is $60. One overtime hour at double time costs $120 and one at triple time, $180. If a person works 9 overtime hours in a week in 2027, that is $1,080 extra.
It is an example to show the calculation, not a reference wage for the sector.
What changes every year, from 2026 to 2030
| Year | Maximum working hours | Double-time overtime | Triple-time overtime |
|---|---|---|---|
| 2026 | 48 h | 9 h | 4 h |
| 2027 | 46 h | 9 h | 4 h |
| 2028 | 44 h | 10 h | 4 h |
| 2029 | 42 h | 11 h | 4 h |
| 2030 | 40 h | 12 h | 4 h |
Decree published in the Official Gazette of the Federation on May 1, 2026, second and fourth transitory provisions, and article 68 of the LFT. Each change applies from January 1.
Related terms
What is the integrated daily salary (SDI). The integrated daily salary adds to the daily-rate salary the benefits the person receives, such as aguinaldo and vacation premium.
What is the Federal Labor Law (LFT). The Federal Labor Law governs the relationships between companies and workers in Mexico: working hours, salary, rest, benefits and termination.
What is a finiquito (final settlement). The finiquito is the payment of what the company owes a person when the employment relationship ends, regardless of the cause.
Frequently asked questions
Does a vehicle fleet need to buy a time clock?
No. The law requires an electronic record of working time, not a device. An app on a phone complies.
What options are there for recording working time?
An app on each person's phone, a shared tablet or a clock connected to a system. All three comply if they generate an electronic record per person, with a start and an end time.
How are shifts that cross midnight recorded?
Clock-in and clock-out are saved with their actual date and time, and the hours are added up even if the day changes.
Is staff tracked during the day?
No. The location is used only at the moment of recording.
What happens when the STPS publishes its rules?
They will specify who the record applies to and its exceptions. It is worth checking them as soon as they appear in the Official Gazette of the Federation.
Legal basis and sources
- Electronic working-time record: article 132, section XXXIV, of the LFT and fifth transitory provision of the decree.
- Overtime: articles 66 and 68 of the LFT and fourth transitory provision of the decree.
- Working hours: articles 58 to 64 of the LFT and second transitory provision of the decree.
- Decree amending the Federal Labor Law on the reduction of the working week. Official Gazette of the Federation, May 1, 2026.
- Federal Labor Law, current text. Chamber of Deputies.
How we write this content. The Sicheca team writes it from the official text of the law. When something is not yet defined by the authority, we say so. It is general information and does not replace the advice of a lawyer or an accountant.